VetKey Modules

VetKey is a cloud-based veterinary management system that delivers an easy-to-use approach to handling the electronic functions of a veterinary practice.

Practice Performance Tracking

Real-time performance monitoring includes
projections, growth and decline indicators,
charts, and exportable reporting.

Practice Members

Electronic management of doctors and staff contact information,
communications, and employee documents. Includes access
to templates for Standards of Care and Employee Guides.

Practice Calendar

Integrates with the Practice Performance
Tracking Module for daily and
monthly performance predictions.

Coming Soon

Preview coming modules as VetKey expands into a fully-
functioning Veterinary Practice Management System. VetKey
represents the future of veterinary medical records technology.


  • Practice Performance Tracking

    Real‐Time Monitoring

    The VetKey system analyzes past practice performance to predict current month
    revenue, transaction volume, average charge per transaction (ACT), and new client
    acquisition. Visual progress bars show how current performance compares to both
    predicted targets as well as historical numbers for the prior year. The goal is to meet
    and beat both sets of values. With real‐time monitoring, pro‐active steps can be taken
    to affect current performance, instead of letting the performance become
    unchangeable history.

    Day of the Week Performance

    Visual pie charts show the performance by day of the week so vet clinic management
    can decide how best to staff and what daily goals to reach. This component will
    integrate with future phases of VetKey with the coming expansion of the Practice
    Members Module, which will include a staff management section with a staff scheduler
    and expense calculator.

    Monthly and Yearly Performance Charts

    The VetKey practice performance charts let users select specific timeframes to review
    performance across revenue, and the two components that makeup revenue,
    transaction volume and average charge per transaction (ACT). This allows accurate
    reference of transaction and ACT correlations. Trends, growth, and retraction can be
    effectively recognized.

    Production Data Entry

    VetKey offers a bulk historical data upload option to help users get started quickly and
    efficiently. Real‐time daily data entry is simple and seamless, making VetKey ideal to
    work in parallel with the vet clinic’s current practice management system.

    User Resources

    VetKey provides useful tutorials, user tips, virtual training, and performance
    improvement recommendations. Visit the User Resources Page for more information.

  • Practice Members

    Practice Member Identification

    The active VetKey practice member using the system is displayed on every page for
    quick identification of member login.

    Practice Member Folders

    The VetKey account administrator (i.e. owner doctor or practice manager) has
    automatic access to setup individual practice member folders, where member contact
    information, file attachments like picture ID, signed paperwork, and other documents
    can be stored.

    VetKey Authorization Levels

    Each practice member can be assigned specific authorization levels based on allowed
    access to other pages in the VetKey system. For instance, a lower‐level member can be
    given access to production data entry, but not practice performance.

  • Practice Calendar


    Practice performance takes the practice calendar into consideration so events like
    holidays and recurring partial days can be calculated in the prediction model. A simpleto‐
    use practice calendar includes options for event selections, repeat settings, and start
    and end dates.

    Staff Scheduling

    The ability to schedule staff appropriately based on daily clinic revenue will be added to
    this module in coming phases of VetKey. A staff budgeting calculator will be included.

  • Coming Soon

    Development Phases

    The VetKey design process started with creating the scope of an integrative and intuitive
    veterinary management system, addressing the deficiencies of the current systems to
    ensure that the final product will provide the much needed technology to assist
    veterinary practices in accurately, efficiently, and successfully managing their practice(s)
    and patient records. Then the system was scaled back to release in phases for simple,
    staged user acceptance and interaction. VetKey was built on a model to work with any
    current system—providing the missing pieces, like real‐time practice performance
    monitoring—and scaling to a full‐functioning management system with next‐generation
    electronic medical record performance abilities for those veterinary practices looking to
    either go paperless, or improve on their paperless methods.

    Coming Modules

    Following the launch of the Practice Performance Monitoring module, VetKey will roll
    out other veterinary practice management system phases that can be used in an
    account user‐selective module capacity to either supplement the clinic’s current
    software or provide a more functional alternative in whole. VetKey will ultimately
    operate as a complete system with intuitive management and electronic medical
    records capabilities.

    Here is a preview of coming modules:

    Practice Members – staff scheduler, expense calculator, and communications center

    Forms—form templates to simplify and support patient flow and client education

    Patient Health Communications—optimized for properly reflecting medical protocols
    and maximizing client compliance and pet health care

    Inventory Management and Ordering—drug and inventory control with ordering
    suggestion features

    Records Management—client and patient records; patient records will include userfriendly
    electronic record practices and the ability to research patient health outcomes
    using standardized clinical terminology

    Speech Recognition—veterinary vocabulary voice recognition
    Reporting—operational and medical reporting functions with user‐driven filtering

Get Started

Whether you are adding VetKey to complement your current Veterinary Practice Management
Software, or as a stand‐alone system, signup in minutes and try it FREE for 30 days.

VetKey Module Tutorials, Tips, and Case Studies

Visit the VetKey User Resources to seamlessly setup and start using your VetKey system in minutes.

  • VetKey Tutorial

    Step-by-step setup of practice members and the practice calendar, and instructions on production data entry and using the performance charts.

  • Revenue Growth Tips

    Learn how to best use and interpret the performance charts to evaluate in real-time how your practice is meeting projections and growth goals.

  • VetKey User Training

    Experience how to use the VetKey Practice Performance Module, and learn how the system has helped other veterinary clinics to monitor their performance and increase revenue.

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